The Regular meeting of the Plainfield Town Board was held 4/11/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Keith Chapman-Board Member
Mark Stillwell-Board Member
Howard Brooks-Deputy Highway Superintendent
Jon Cockett-Town Clerk
Public-2
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Howard reports new broom is enroute and will be installed by factory on payloader.The top of Pritchard Rd. will be paved May 13th.Crew is busy fixing potholes.The freightliner still has suspension issues, it is 2” lower in the rear and bottoms out when loading.
ASSESSOR REPORT-
N0 Report
SUPERVISOR REPORT
Monthly disbursements,budget vs.actual,and comparative balance sheets were received from accounting service.Connie Peeters motioned to accept with one correction,the amount of $9544.00 was charged in error to building account A1620.4.It should have been charged to ARPA account A4960.Second by Keith Chapman.Board voted unanimous to approve.Hoke accounting will be advised to correct
TOWN CLERK REPORT
Jon Cockett presented the report for the month of March 2024,which showed total revenues of $75.00.The local share was $72.00 and $3.00 was the State share. Revenue included fees for Certified copies and dog licenses. Connie Peeters motioned to accept.Second by Keith Chapman.The Board voted unanimous to approve.
MARCH MEETING MINUTES
Town Clerk presented the minutes for the March regular meeting.Connie Peeters motioned to accept with no additions or corrections.Second by Keith Chapman.The Board voted unanimous to approve
HIGHWAY ABSTRACT #4- $9237.61
Keith Chapman motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #4-$2653.89
Mark Stillwell motioned to accept and pay.Second by Keith Chapman.The Board voted unanimous to approve
OLD BUSINESS
Town Clerk presented letter that was sent to Adirondack-Applalachian Medical Services which stated the Board will wait for more information on cost and coverage area before making decision to accept the new service.
Town Clerk advises that the fire protection contracts from Leonardsville and Schuyler Lake have not been received.
NEW BUSINESS
Mill Creek Rd resident was present and asked the status of repair to Mill Creek Rd.Howard Brooks advises the road will need additional drainage and tree service to dry out the road,which is the key to lasting repair and safe passage.A 5 ton limit sign has been posted.The Highway dept will prioritize the repair
Dan Saunders has been offered and has accepted the position of Board Member to fill the un-expired term ending 12/31/25 of Lauren Lockwood.Connie Peeters motioned to approve.Second by Keith Chapman. The Board voted unanimous to approved
The 284 contract which details the expenditure of monies to maintain Town roads was tentatively completed.Final dollar amounts will be determined when New York State passes the 2024 budget.
The drywell at the East end of Highway garage has collapsed.VanWieren contracting has proposed to repair at a cost of $795.00. Connie Peeters motioned to accept proposal.Second by Keith Chapman.The Board voted unanimous to approve
ADJOURNMENT
The regular meeting was adjourned at 855pm on a motion by Keith Chapman and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held 3/14/24 at the Town Hall.
Members attending:
Todd Lewis-Supervisor
Connie Peeters-Deputy Supervisor
Keith Chapman-Board Member
Mark Stillwell-Board Member
Rod Jennison-Highway Superintendent
John Davidson-Assessor
Jon Cockett-Town Clerk
Public
Dale Gates
Howard Brooks
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance.
HIGHWAY REPORT
Rod reports that Mill Creek Rd is shot.Much work will be needed to return to safe usage.The 2022 is back from warranty service.The crew is still cutting brush as long as favorable weather continues
ASSESSOR REPORT
John reports he is finishing up exemptions as the report is due April 15 to the County
SUPERVISOR REPORT
Monthly Disbursements,Balance sheets received from Hoke payroll service.A $5000.00 dollar amount for highway overtime was noticed to be charged to the wrong account.It will be corrected.
Keith Chapman motioned to accept.Second by Mark Stillwell.The Board voted unanimous to approve
EXECUTIVE SESSION
Supervisor Lewis asked for a motion at 715pm to enter into executive session and invited Rod Jennison and Howard Brooks to attend.Connie Peeters motioned to enter and was seconded by Keith Chapman.The Board voted unanimous to approve the motion. The meeting ended at 745pm.There were no minutes recorded as no action was taken,only a discussion as authorized under the Open Meetings Law.Supervisor Lewis resumed the regular meeting at 746pm
TOWN CLERK REPORT
Jon Cockett presented the report for the month of February which showed total revenues of $15.00.The local share was $12.00 and $3.00 was the State share.Connie Peeters motioned to accept.Second by Keith Chapman.The Board voted unanimous to approve.
FEBRUARY MEETING MINUTES
Town Clerk presented the minutes for the February regular meeting.Connie Peeters motioned to accept with no additions or corrections.Second by Keith Chapman.The Board voted unanimous to approve
HIGHWAY ABSTRACT #3- $6616.32, Vouchers 18 thru 26
Keith Chapman motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve the motion
GENERAL ABSTRACT #3-$86,159.39,Vouchers 28-50 (Voucher 45 deleted due to duplication)
Mark Stillwell motioned to accept and pay.Second by Connie Peeters.The Board voted unanimous to approve
OLD BUSINESS
The Town is still waiting for Bassett Healthcare to clear Crystal Ferguson to become Town health officer.
A letter was received from attorney Cory Schoonmaker advising
the lawsuit from Mr. Lewandrowski has been dismissed on appeal
NEW BUSINESS
A letter was received from Adirondack-Appalachian Regional Emergency Medical Services Council to get input on the need for the Town of Richfield to operate a new ambulance service.
It was decided to have Town Clerk respond to the Council to receive more info as far as coverage area and cost before making a decision.
Lauren Lockwood has resigned as a Board member as she is no longer a resident of the Town.Todd Lewis will contact Lauren to present a signed letter of resignation. The Town Clerk will advise County Board of Elections when letter received.
The 2024 contracts for the Leonardsville and Schuyler Lake/West Exeter fire services were signed by Supervisor Lewis.The contracts will be mailed,signed and returned for payment processing
FUND TRANSFERS
A transfer amount of $2900.00 was made from A1990.4 (Contingency) to A1910.4 (Unallocated Insurance).Covers premium shortfall . A transfer amount of $100.00 was made from A1990.4 (Contingency) to A1910.8 (NYS Retirement System) to cover shortfall in Town contribution to the system
Connie Peeters motioned to approve. Second by Todd Lewis.The Board voted unanimous to accept.
ADJOURNMENT
The regular meeting was adjourned at 900pm on a motion by Keith Chapman and second by Connie Peeters.The Board voted unanimous to approve
Submitted
Jon Cockett
Town clerk
The Regular meeting of the Plainfield Town Board was held Feb. 8, 2014 in the Town Hall
Members Present:
Supervisor-Todd Lewis
Deputy Supervisor-Connie Peeters
Board Member-Lauren Lockwood
Board Member-Keith Chapman
Board Member-Mark Stillwell
Town Clerk-Jon Cockett
Highway Super-Rod Jennison
Supervisor Lewis opened the meeting at 700pm with the Pledge of Allegiance
HIGHWAY REPORT
Rod advises the 2022 10 wheeler has suspension issues,but is covered under warranty.When loading,the box bottoms out well before box is full.The rep was here and observed.
Rod has requested a broom be purchased at a cost of $15,150.00 installed on loader.It may be possible to pay for with ARPA funds.Keith Chapman motioned to purchase.Second by Lauren Lockwood.Motion passed by unanimous vote
Rod also advises the crew is cutting brush due to the favorable weather.
SUPERVISOR REPORT
Comparative balance sheets,monthly budget vs.actual,and monthly disbursements were presented as sent by Town bookkeeper. Keith Chapman motioned to accept as received.Second by Connie Peeters.Motion passed by unanimous vote.
TOWN CLERK REPORT
Jon Cockett presented Town Clerk report.Total revenue was $13.00 for sales of dog licenses.The Town share was $10.00
ASSESSOR REPORT
No Report
JANUARY MINUTES
Town Clerk presented January regular and organizational minutes.Lauren Lockwood motioned to accept as written.Second by Connie Peeters.Motion passed by unanimous vote
GENERAL ABSTRACT #2
Town Clerk presented General Abstract # 2 with Vouchers # 13 through # 31 in the amount of $5564.31. Lauren Lockwood motioned to accept.Second by Keith Chapman.Motion passed by unanimous vote.
HIGHWAY ABSTRACT #2
Town Clerk presented Highway Abstract #2 with Voucher #8 through 17 in the amount of 12231.71.Mark Stillwell motioned to accept.Second by Connie Peeters.Motion passed by unanimous vote.
OLD BUSINESS
The electronic sign was not pursued as it was cost prohibited.The quote received was for $46.000.00 plus the Town would have to install the mounting poles at an extra cost
NEW BUSINESS
The Town Clerk was authorized to attend Clerk Conference in Albany from April 21-24.
The Dog Control officer,Jean Kosina,requested the Town to pay half the cost of her attendance for ACO conference.The Town has done so previously.Keith Chapman motioned to pay half the cost of mileage and room reservation.Second by Lauren Lockwood.Motion carried by unanimous vote
Town Clerk asked for permission to install dropbox in Courthouse for any correspondence the Court may have with Town Clerk.Permission was granted.
Todd Lewis proposed the Town fly the Hometown Heroes flags as seen in many villages and Towns..Rod and crew will hang.Connie Peeters will research as there is a cost to anyone wanting a flag.
ADJOURNMENT
The meeting was adjourned at 838pm on a motion by Connie Peeters and second by Keith Chapman.Motion passed by unanimous vote
Submitted
Jon Cockett-Town Clerk