Meeting Minutes

ORGANIZATIONAL MEETING 2024

Supervisor Lewis opened the Organizational meeting at 7:00pm with the Pledge of Allegiance.

FIXED MEETING TIME POLICY

DATE and TIME: 7:00pm the second Thursday of each month for the regular Board Meeting

PLACE: Plainfield Town Hall, 129 County Route 18A, Unadilla Forks, Town of Plainfield, Otsego County, New York

APPOINTMENTS

   Appointments to positions of:

   Historian:                                                    Larraine McNulty                              

   Dog Control Officer:                                    Jean Kosina                

   Land Use Board of Appeals:                      April Bronson

                                                                      John Maring

                                                                       Larraine McNulty (alternate)

 

   Planning Board:                                             John McNulty

                                                                          Brittney Tacy

                                                                          Bruce Aikins

                                                                          John Eck

                                                                   

   Land Use Administrator                                 Jeff Maine

   Budget Officer                                               Debra Wheelock

   Registrar of Vital Statistics                            Jon Cockett

BUSINESS MILEAGE COMPENSATION AS SET BY IRS FOR 2024: $.67 per mile EXCEPT for Assessor.

The Dog Control officer allowance for gas mileage as requested shall not exceed $100.00 for the year.

ADOPTION OF RULES, REGULATIONS AND ALL TOWN POLICYS AS STATED FOR 2023

Highway Department Work Rules

Sexual Harassment Policy

DOT Drug and Alcohol Policy

Code of Ethics

Procurement Policy

Investment Policy

 

 

SALARIES:

Town Supervisor                                                       $     5,000.00

Highway Superintendent                                        $   50,122.00

Town Board                                                               $     1,000.00 (each)

Town Clerk                                                                 $     6,700.00     

Tax Collector                                                             $     2,000.00

Justice                                                                        $     2,500.00

Land Use Administrator                                          $     1,000.00

Assessor                                                                     $    7,500.00

Chairman Board of Assessment Review Board   $       100.00

Members of Assessment Review Board               $         75.00 (each)

Budget Officer                                                           $       700.00

Dog Control Officer                                                  $    1,000.00

Registrar of Vital Statistics                                      $       200.00

WAGES FOR THE HIGHWAY DEPARTMENT:  $25.75 per hour

APPOINTMENT OF DEPUTY HIGHWAY SUPERINTENDENT:  as nominated by the Highway Superintendent

WAGES FOR DEPUTY HIGHWAY SUPERINTENDENT: $26.00 per hour

PART-TIME HIGHWAY EMPLOYEES WAGES:  To be determined

BENEFITS:

Between Town and Highway Department

EARNED VACATION PAY MAY BE IMPOSED PRIOR TO THE VACATION

PAY SCHEDULES:

BI-WEEKLY                                                     

Highway Department

Highway Superintendent

Town Supervisor

Town Clerk

 

 

MONTHLY

Town Justice

Assessor

QUARTERLY

Town Board

Tax Collector

Dog Control Officer

ANNUAL

Chairman, Board of Review (June)

Board of Review Members (June)

Land Use Administrator (December)

Registrar of Vital Statistics (December)

Budget Officer (December)

Health Officer (December)

OFFICIAL NEWSPAPER: West Winfield STAR

OFFICIAL TOWN DEPOSITORIES: NBT Bank, having FDIC Insurance or Approved Collateral Agreement in Effect (see investment policy)   

PETTY CASH FUNDS:

$  80.00 - Town Clerk

$125.00 - Justice

HIGHWAY PURCHASES OF GOODS AND SERVICES LIMITED TO: $750. without prior Board approval, and in accordance with the Procurement Policy.

AUTHORIZE TOWN SUPERVISOR TO: pay utility, freight/postage, payrolls, health insurance premiums and contracts over 1 year in length prior to Board audit, as well as sign contracts for the Town and/or Town Board.

In lieu of the financial report for January 30, 2024, the Supervisor shall submit to the Town Clerk within 60 days of filing with the State Comptroller and the Town Clerk shall publish within 10 Days thereafter, in the official newspaper, that such report is available on file for public viewing.

AUTHORIZE THE TOWN SUPERVISOR TO:  Invest Town Funds according to the Investment Policy.

A CHARGE OF $25. SHALL BE IMPOSED FOR CHECKS RETURNED FOR INSUFFICIENT FUNDS

 

Town of Plainfield Offices
129 Co. Hwy. 18A
West Winfield, NY 13491
Phone: (315) 855-7873
Fax: (315) 855-7818